With the new Outlook for Mac, we have reimagined the experience that you know and love, bringing even more power and simplicity to the product.
New Outlook has many more features that are not in legacy Outlook for e.g., a fully customizable toolbar, swipe gestures, hover actions, theming, display density, search with natural language, meetings to be always Teams meeting, integrated My Day, advanced Microsoft Information Protection, text prediction, advanced dictation, retention and much more.
We are always actively listening for your feedback and making updates and changes to our feature roadmap based on what you tell us. If you have feedback on what we should consider adding to new Outlook, please use the in-app Help > Give Feedback link.
Compare legacy Outlook and new OutlookAvailable only in new Outlook
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Close MSA accounts |  | Available |
| Exchange (on-prem) |  | Upcoming |
| | | Available |
| iCloud | | Available |
| IMAP | | Available |
| LDAP | | Available |
| Office 365 | | Available |
| OnPrem ADFS | | Upcoming |
| Outlook.com | | Available |
| POP | | Available |
| Yahoo | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| About dialog | | Available |
| Accessibility | | Available |
| Address Book / Browsable GAL |  | Under Investigation |
| Calendar module | | Available |
| Collect Diagnostics | | Available |
| Contact Support | | Available |
| Contacts/People module | | Available |
| Give Feedback | | Available |
| Help (in-app) |  | Not available |
| Mail module | | Available |
| Multiple window support | | Available |
| Notes module (in-app) | | Upcoming |
| Preferences | | Available |
| Search | | Available |
| Search highlighting | | Available |
| Status bar | | Not available |
| Tasks module (in-app) | | Upcoming |
| What’s New | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Calendar outbox | | Not available |
| Categorize events | | Available |
| Delete events | | Available |
| Dismiss and dismiss all reminders | | Available |
| Duplicate existing event | | Upcoming |
| From this day forward editing support | | Upcoming |
| Hide attendee list | | Available |
| Join online meeting button (Skype and Teams) | | Available |
| Mark events as private | | Available |
| Move and copy event to another folder/calendar (same account) | | Available |
| My day view | | Available |
| Online meetings (Skype and Teams) | | Available |
| Open, export and save .ics attachment | | Available |
| Propose new time | | Available |
| Recurring events | | Available |
| Request responses | | Available |
| Required, optional and resource attendees | | Available |
| RSVP (accept, tentative, decline) and forward | | Available |
| RSVP events in grid | | Available |
| Save and auto save event drafts | | Available |
| Scheduling assistant | | Available |
| Set and update reminders | | Available |
| Set start and end time zones | | Available |
| Shared and delegated calendars | | Available |
| Show as free, tentative, busy, out of office | | Available |
| Show multiple time zones | | Available |
| Snooze reminders | | Available |
| Suggested times when creating event | | Available |
| Teams enabled by default | | Available |
| Weather in calendar | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Access non-default contact folders | | Available |
| Auto complete | | Available |
| Categorize contact | | Available |
| Contact availability in people card | | Available |
| Contact email | | Available |
| Contact fields | | Available |
| Contact notes | | Available |
| Contact photo | | Available |
| Delete contact | | Available |
| DL expansion and detection | | Available |
| Export contact as .vcf/vcard | | Available |
| Flag contact | | Not available |
| Mark as private | | Available |
| Meeting with contact | | Available |
| Move and copy contact to another folder (across account) | | Upcoming |
| Move and copy contact to another folder (same account) | | Not available |
| Open and save .vcf file | | Available |
| Org chart in contact preview | | Upcoming |
| Org chart in people card | | Available |
| People card | | Available |
| Personal Distribution List support | | Upcoming |
| Private Distribution Lists | | Upcoming |
| Resolve name and email address | | Available |
| See contacts in shared mailbox | | Available |
| Sort by display name, first name, last name, ascending or descending | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Admin-managed Add-ins | | Available |
| Get Add-ins from App Source (Office store) | | Available |
| Injection-based plug-in support | | Not available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Access On My Computer (local) folders | | Upcoming |
| Access Public Folders | | Not available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| @mentions in mail | | Available |
| Add attachments to drafts | | Available |
| Archive mail | | Available |
| Block sender | | Available |
| cc/bcc support in mail | | Available |
| Check Accessibility | | Available |
| Compose in plaintext | | Not available |
| Compose with different text encoding | | Not available |
| Create event from mail | | Available |
| Create, rename, and delete folders | | Available |
| Do Not Forward mail | | Available |
| Encrypt mail | | Available |
| External sender tag on mail | | Available |
| Favorite (mailbox, contacts and groups) | | Available |
| Favorite Shared mailbox | | Available |
| Filter by unread, flagged, mentions, attachments, To me and category | | Available |
| Find and replace | | Available |
| Flag for follow up and Reminders | | Available |
| Flag mail | | Available |
| Focused inbox | | Available |
| Forward mail as attachment | | Available |
| Group by flag, category | | Available |
| Inert Online links | | Available |
| Mark as complete | | Upcoming |
| Mark mail as junk | | Available |
| Mark mail as phishing | | Available |
| Mark mail as read or unread | | Available |
| Move message to another folder (same account) | | Available |
| New mail | | Available |
| Online archive | | Available |
| Open and save .eml file | | Available |
| Outbox folder | | Available |
| Pop out to separate window | | Available |
| Preview / open / save attachments | | Available |
| Print mail | | Available |
| Remove attachment on received email | | Not available |
| Reorder Favorites | | Under Investigation |
| Reply, reply all, forward mail | | Available |
| Request delivery and read receipts | | Available |
| Resend mail | | Available |
| Rich table formatting options | | Not available |
| S/MIME | | Available |
| Safe links | | Available |
| Save and auto save mail draft | | Available |
| Send later | | Available |
| Set and manage categories | | Available |
| Set language in compose | | Available |
| Set Message Classification and Labels with Microsoft Information Protection on mail | | Available |
| Set priority on mail | | Available |
| Shared and delegate mailbox | | Available |
| Show folder size | | Under Investigation |
| Show message preview in message list | | Available |
| Show new message notification | | Available |
| Signatures | | Available |
| Sort by from, date, subject, size, importance, oldest or newest, ascending or descending | | Available |
| Sort by size | | Available |
| Spelling and Grammar | | Available |
| Swipe actions | | Under Investigation |
| Switch text formatting to plain text | | Upcoming |
| Total item count | | Upcoming |
| Unified Inbox | | Not available |
| Unread item count per folder | | Available |
| View source of received mail | | Available |
| Voice dictation | | Available |
| Voting buttons | | Not available |
| Zoom mail | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Accounts | | Available |
| AutoCorrect | | Available |
| Categories | | Available |
| Composing | | Available |
| Fonts | | Available |
| General | | Available |
| Junk Mail | | Available (under customizable toolbar) |
| Notifications and Sounds | | Available |
| Reading | | Available |
| Rules | | Available (under tools) |
| Search | | Available |
| Signatures | | Available |
| Spelling and Grammar | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Contacts search | | Available |
| Expanded (advanced) mail search | | Available |
| Fully delegated and shared calendar search | | Available |
| Offline search | | Available |
| Online Archive search | | Available |
| Partial delegated search | | Available |
| Saved searched (smart folders) | | Available |
| Search across all items | | Under Investigation |
| Search by attachment size | | Under Investigation |
| Search Contact suggestions | | Available |
| Search Feedback | | Not available |
| Search in calendar | | Available |
| Search in notes (in-app) | | Under Investigation |
| Search in tasks (in-app) | | Under Investigation |
| Search mail in current mailbox online | | Available |
| Search mail in folder online | | Available |
| Search mail in subfolder online | | Available |
| Search offline | | Available |
| Search Text suggestions | | Available |
| Unified inbox search | | Available |
| Feature Description | Available in new Outlook, 16.58+, 16.58+ | |
|---|---|---|
| Synchronize now | | Available |
| View sync errors | | Not available |
| View sync status | | Not available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Generic IMAP CC | | Available |
| Gmail/iCloud/Yahoo DS Calendar + Contact support | | Available |
| iCloud CC | | Available |
| Yahoo CC | | Available |
| Yahoo OAuth | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Activity Feed (email and docs @mentions) | | Available |
| Customizable toolbar | | Available |
| Density settings | | Available |
| Theming | | Available |
| Toast Notification | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| 3-day Calendar View | | Available |
| Add attendees as optional | | Available |
| Calendar Widget (macOS Big Sur or greater) | | Available |
| Group Calendars | | Available |
| Hide attendees (create event with attendees hidden) | | Upcoming |
| Hide attendees (when set by others) | | Upcoming |
| Location Card | | Available |
| Meeting Insights | | Available |
| Meetings to be always online (Zoom, Webex, etc..) | | Upcoming |
| My Day | | Available |
| Quick creation of events | | Available |
| Save meeting as draft | | Available |
| Sensitivity labels with Microsoft Information Protection on events | | Upcoming |
| Shortened Meetings (Preferences in Outlook) | | Upcoming |
| Shortened Meetings (respect service settings) | | Available |
| Show as working elsewhere | | Available |
| Suggested Locations and Rooms | | Available |
| Suggested Times | | Available |
| Workspace Bookings | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Favorite Contacts | | Available |
| Improved Contact Preview | | Upcoming |
| Improved People Card | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Every Meeting Online for 3rd Party providers | | Upcoming |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Empty State | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Advanced dictation | | Available |
| Advanced safelinks | | Upcoming |
| Advanced sensitivity labels withMicrosoft Information Protectionon mail | | Available |
| Auto and Recommended Labeling | | Available |
| Collapsible message header | | Available |
| Custom hover actions | | Available |
| External Sender mail tag | | Available |
| Ignore Conversations | | Available |
| Link beautification and manage permissions | | Upcoming |
| Mail tips (External users, large audience, and Automatic replies) | | Available |
| Mandatory Labeling | | Available |
| Nested Compose | | Available |
| Onboarding | | Available |
| Pin messages | | Available |
| Reactions | | Upcoming |
| Reorder Accounts in nav pane | | Available |
| Reorder Folders and subfolders | | Upcoming |
| Retention policy | | Upcoming |
| Snooze | | Available |
| Text Prediction | | Upcoming |
| Undo Send | | Upcoming |
| Unverified Sender mail tag | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Search within Preferences | | Available |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Top Results | | Available |
| Natural language search | | Available |
| Speller | | Available |
| File answers | | Available |
| Search settings (folder scopes, top results, exclude deleted items) | | Available |
| Search file suggestions | | Available |
| Search mail suggestions | | Available |
| Search calendar suggestions | | Available |
| Best Match | | Available |
| Calendar Answers | | Upcoming |
| Bookmark Answers | | Upcoming |
| Online Archive search results in primary mailbox | | Upcoming |
| Feature Description | Available only in new Outlook | |
|---|---|---|
| Windowed Sync | | Available |
FAQs
What are the new Outlook features on Mac? ›
New Outlook has many more features that are not in legacy Outlook for e.g., a fully customizable toolbar, swipe gestures, hover actions, theming, display density, search with natural language, meetings to be always Teams meeting, integrated My Day, advanced Microsoft Information Protection, text prediction, advanced ...
What happened to New Outlook on Mac? ›Currently, Outlook provides Mac users the option to switch between the new Outlook and classic Outlook through a toggle in the application. However, starting mid-February 2022, the new Outlook for Mac will become the default experience for those running macOS version 10.14 (Mojave) and later.
How do I switch back to old Outlook 2022? ›Click the Outlook menu. Uncheck the New Outlook option. Click the Revert button. Wait for the application to revert to Outlook Classic view.
How do I switch back to old Outlook on Mac? ›How to switch back to Legacy Outlook. At any time, you can switch back by launching Outlook, then click on the Help menu and select Revert to Legacy Outlook.
How do I make Outlook better on my Mac? ›- Keep your mail sorted into folders. ...
- Keep the number of subfolders in Inbox and Sent Items to minimum. ...
- Move folders and multiple items in OWA. ...
- Clear affected folder's cache in case of content mismatch. ...
- Re-create the Microsoft Office Identity.
Outlook is more organized, secure, and stable, whereas Apple mail is simple and much easier to use. Overall, both have their merits and demerits based on which you can choose the one that fits your needs. We have discussed the major pros and cons of both email clients in this article.
How do I change Outlook to classic view? ›Just go the View tab > Current View > Change View.
Are there different versions of Outlook for Mac? ›Outlook for Mac
Like the rest of 'Office for Mac', it's similar but different from the Windows version of Outlook. Current version: Outlook 365 for Mac as part of Microsoft 365 or Outlook 2021 for Mac part of Office 2021.
Go to File > Account (or Office Account if you opened Outlook). Under Product Information, choose Update Options > Update Now. Note: You may need to click Enable Updates first if you don't see the Update Now option right away.
Is Microsoft closing old versions of Outlook? ›"MICROSOFT OUTLOOK: WE ARE CLOSING ALL OLD VERSIONS OF OUR MAILBOX TODAY - Friday, September 17, 2021" from https://linktr.ee/mayyoung34.
Has Outlook changed its format 2022? ›
The left-side navigation menu is now the default view in Outlook 365 for Windows. The rollout is happening from mid-August 2022 (delayed from mid-July) through into late September 2022.
Why does Outlook look different? ›Why is Outlook different to other email providers? Outlook versions use the Microsoft Word engine to render HTML emails. Email service providers such as Outlook interpret HTML code in different ways which can cause your email to look different in Outlook than what it looks like in your email marketing platform.
Why has my Outlook view changed? ›There are several reasons why your inbox view may have changed in Microsoft Outlook. It could be that you accidentally clicked on a setting to change it, or your Outlook application may have been corrupted or your user profile has been corrupted. Regardless of the reason, it is possible to fix this issue.
What is the most efficient way to use Outlook? ›- Reduce the number of places where you read messages. ...
- Let some messages pass by. ...
- Reduce the number of places where you manually file messages. ...
- Process your messages by using the Four Ds. ...
- Reduce your to-do list to one list. ...
- Work in batches.
| Action | Hotkeys |
|---|---|
| Send the open message | ⌘+RETURN |
| Send all messages in the Outbox and receive all incoming messages | ⌘+K |
| Send all the messages in the Outbox | SHIFT+⌘+K |
| Save the open message and store it in the Drafts folder | ⌘+S |
To access these settings, click Outlook > Preferences > Accounts, select the Exchange account, and then click Advanced.
Why is Gmail so much better than Outlook? ›Gmail offers more storage than Outlook, with 15 GB of storage for free accounts and up to 30 TB of storage for paid accounts. Outlook offers only 2 GB of storage for free accounts and up to 50 GB of storage for paid accounts.
Is there a better program than Outlook? ›Depending on your needs, both Gmail and Google Workspace can be appropriate Outlook alternatives. While Gmail is usually used as an email service, you can also use it as an email client for multiple email accounts, including non-Google addresses.
Why is Outlook for Mac different from Outlook for Windows? ›Miscellaneous Features: There is a significant difference in protocols between Mac Outlook and Windows Outlook. The Windows version employs the MAPI protocol, while the Mac version uses EWS to connect to Exchange. Outlook for Mac does not support the SMTP or EAS protocols, and it cannot connect to Exchange using HTTP.
What is the newest Outlook version? ›| Name | Version number | Notes |
|---|---|---|
| Outlook 2016 | 16 | Included in Office 2016 and Office 365 |
| Outlook 2016 for Mac | 15.12 | Included in Office 2016 and Office 365 |
| Outlook 2019 | 16 | Included in Office 2019 and Office 365 |
| Outlook 2019 for Mac | 16.17 | Included in Office 2019 and Office 365 |
Can I use Outlook on Mac without subscription? ›
When downloaded from the Mac App Store, Word, Excel, and PowerPoint require a Microsoft 365 subscription to create and edit documents. To send and receive email, Outlook requires an Microsoft 365 subscription.
What is new Outlook in Outlook for Mac? ›The major change in this new Outlook for Mac experience is the new toolbar on top. Microsoft has replaced the ribbon with a new customizable toolbar. Microsoft feels that this new toolbar helps reduce your visual clutter and helps you focus on what's most important.
What is the new Outlook extension? ›With the Outlook browser extension, you can quickly access your Outlook work account or your Outlook.com or Hotmail account without switching to another tab or app. You can focus on what matters while working in your browser without needing to switch between multiple windows.
What are the benefits of the new Outlook? ›This version has new intelligent features like message reminders and a new calendar board that puts your email, calendar, and to-do in the same view. And now with Microsoft Loop components, you can collaborate across Outlook and Teams while staying in the flow of your work.
Is Outlook the same for Mac as it is for Windows? ›Both applications are OS-based and have certain similar features that they offer together, but there are a few features that you can find only in Outlook for Windows and vice versa.
How to configure Outlook Office 365 on Mac? ›- Open Outlook.
- Type in your email address and password.
- Select Add Account.
- Select Done.
To see options for working with Outlook, click File > Options. Options are categorized by Mail, Calendar, Groups, People, and so on.