Power Apps and Power Automate licensing FAQs - Power Platform (2022)

Table of Contents
In this article General licensing questions How is Microsoft Power Apps and Power Automate licensed? How do I use Power Apps per app plans? How do I use Power Apps pay-as-you-go plan? The Power Apps per app plan allows users to run specific apps. Can you explain what this means in terms of the number and types of apps I can use? Do embedded canvas apps in model-driven apps count consume multiple per app plans? What are the self-service purchase options for the Microsoft Power Platform products? Is non-profit, government, and academic pricing available? What will happen to the Power Apps and Power Automate Plan 1 and Plan 2 plans on December 31, 2020? Are full Power Automate capabilities included in Power Apps licenses? Is there a plan for developers? What happens when I use all the data storage, file storage, and flow runs included in my per user licenses? Who can buy Microsoft Power Apps and Power Automate plans? Do all my users need to be licensed with the same Power Apps plan, or can I mix plans? Are there limits on the number of API requests Power Apps and Power Automate users can make? Trial Licenses How long is the free trial period? Is there a way to develop my Microsoft Power Apps and Power Automate skills for more than 90 days? How do I convert my trial environment to a production environment? Where can I find more information about trial environments? Microsoft 365 What are Microsoft Power Apps and Power Automate use rights for Microsoft 365 applications? How does the change to Power Apps and Power Automate use rights for Microsoft 365 applications affect me if I purchased the subscriptions prior to Oct 1st 2019? Will my existing apps and Power Automate workflows continue to work? How many apps I can run with Microsoft 365 plans? Dynamics 365 What are Microsoft Power Apps and Power Automate use rights for Dynamics 365 applications? Can I connect to Microsoft Dynamics for finance and operations apps? Power Automate Dataverse What Dataverse capacity is included with the Power Apps and Power Automate plans? Dataverse for Teams Are the existing Microsoft Power Platform use rights included with Microsoft 365 licenses changing? Is there any new capability coming with Dataverse for Teams to Power Automate rights included with Microsoft 365? Which Microsoft 365 subscriptions include Dataverse for Teams and Power Virtual Agents capabilities with Teams? How is Dataverse for Teams environment created? Can Dataverse for Teams be used outside of Teams? Is there a limit to Dataverse for Teams capacity? How many Dataverse for Teams environments can be created in a tenant? Can we control who can create environments with Dataverse for Teams? Can a Dataverse for Teams environment be deleted? How does the capacity enforcement work for Dataverse for Teams environments? Can customers with Power Apps, Power Automate, and Power Virtual Agents subscriptions use premium connectors with Dataverse for Teams? Can I use AI Builder with Dataverse for Teams? Can I use UI Flows with Dataverse for Teams? Can I use custom connectors in Dataverse for Teams? Can customers purchase more capacity for a Dataverse for Teams environment? Can customers package and export their solution (app/flow/chatbots) built in Dataverse for Teams, and then import that into an environment (assuming they have the corresponding license including access rights to Microsoft Dataverse)? Other than adding capacity, what are the other reasons to upgrade a Dataverse for Teams environment? Is geo migration supported for Dataverse for Teams environments? Add-ons What add-ons are available to the Power Apps and Power Automate plans? Portals What exactly is considered a “login” as part of the Power Apps Portals add-on? Does a single login provide access to multiple Power Apps Portals during the 24-hour period? What is the difference between Power Apps Portals and Dynamics 365 Portals in terms of licensing? Can I purchase Power Apps Portals add-on licenses with my existing Power Apps P1 or P2 plans or do I have to upgrade to the new plans to benefit from the new portal capability? Can you clarify the use rights to Portals for internal users? What is the minimum number of logins and page view that I need to assign to a specific portal? Do unused Power Apps Portals logins carry forward to the next month? AI Builder How is AI Builder licensed? How is AI Builder capacity enforced? Can AI Builder capacity be added to the P1 and P2 plans for Power Apps and Power Automate that are being retired? What is a "service credit" and how does it work? What can I do with the 5,000 AI credits included in the per user plan with attended RPA? Which AI models are available for free in public preview and which are in paid GA status? Is a trial available for AI Builder? Power Automate RPA add-on How can I apply unattended RPA add-ons to my flows? FAQs Videos
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We have found some common questions on licensing and plan options. We’ve included several here with their answers. For more details about Microsoft Power Apps and Microsoft Power Automate licensing, see Licensing Guide.

General licensing questions

How is Microsoft Power Apps and Power Automate licensed?

Power Apps plans:

  • Power Apps per app planwhich allows individual users to run applications (one app or one portal) for a specific business scenario based on the full capabilities of Power Apps for $5/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.

  • Power Apps per user planwhich equips a user to run unlimited applications (within service limits) based on the full capabilities of Power Apps for $20/user/month.

  • Power Apps pay-as-you-go plan which allows individual users to run applications (1 app or 1 portal) without any licenses via Azure subscription. You only pay for the number of users who used the app in a month. See Preview: Pay-as-you-go plan.

See Power Apps pricing.

Power Automate Plans:

See Types of Power Automate licenses, Frequently asked questions about Power Automate licenses and Microsoft Power Apps and Power Automate Licensing Guide for details.

How do I use Power Apps per app plans?

See About Power Apps per app plans.

How do I use Power Apps pay-as-you-go plan?

See Preview: Pay-as-you-go plan.

The Power Apps per app plan allows users to run specific apps. Can you explain what this means in terms of the number and types of apps I can use?

The Power Apps per app plan is designed to help organizations solve for one business scenario at a time, which may involve a combination of individual apps. Each “per app” license provides an individual user with rights to one app (canvas and/or model-driven) or one Power Apps Portal, within a single environment. A single user might be covered by multiple “per app” licenses to allow the user to use multiple apps, without requiring a per-user license. In other words, the “per app” license is stackable.

An important part of this feature simplification is that we will no longer require any standalone plans for maker or admin capabilities. Previously admins required a PowerApps P2 license for certain management operations; this will no longer be the case.

Do embedded canvas apps in model-driven apps count consume multiple per app plans?

No. Embedded canvas components within the model-driven app are recognized as a single app.

What are the self-service purchase options for the Microsoft Power Platform products?

See the FAQ: Self-service purchase FAQ.

The guest user must have a Power Apps license assigned through one of the following tenants:

  • The tenant hosting the app being shared
  • The home tenant of the guest user

Also, the guest must have the same license that’s required for non-guests to run an app. A collection of examples is available here.

Is non-profit, government, and academic pricing available?

Yes, non-profit, government and academic pricing is available in respective program channels.

What will happen to the Power Apps and Power Automate Plan 1 and Plan 2 plans on December 31, 2020?

Power Apps P1 and P2 and Power Automate P1 and P2 plans will no longer be available for purchase, including via auto-renewal, after December 31, 2020. Customers with these plan licenses that have renewals falling on or after January 1, 2021 will need to transition to the Power Apps per user or per app plans, or the Power Automate per user or per flow plans to continue using the Microsoft Power Platform services. Please contact your Microsoft account rep for more information.

Are full Power Automate capabilities included in Power Apps licenses?

Power Apps licenses will continue to include Power Automate capabilities. However, flows will need to run within the context of the app, which refers to using the same data sources for triggers or actions as the app. Consuming standalone Power Automate flows unrelated to the app(s) will require purchase of a standalone Power Automate license.

Is there a plan for developers?

Yes, we have a free Developer Plan to learn and build skills on Power Apps, Power Automate, and Microsoft Dataverse.Learn more.

What happens when I use all the data storage, file storage, and flow runs included in my per user licenses?

You can buy additional data storage, file storage and flow runs. See Licensing overview for Microsoft Power Platform.

Who can buy Microsoft Power Apps and Power Automate plans?

Any customer can sign up for a free trial. Microsoft 365 admins can buy Power Apps plans for their teams or organization. Contact your Microsoft 365 admin when you’re ready to buy.

Do all my users need to be licensed with the same Power Apps plan, or can I mix plans?

You can mix and match Power Apps licenses, and licenses that include Power Apps capabilities, across the users in your organization.

(Video) Power Apps & Power Automate Licensing Overview 🔴 LIVE (July 31, 2021)

Are there limits on the number of API requests Power Apps and Power Automate users can make?

Yes. To help ensure service levels, availability and quality, there are limits to the number of API requests users can make across Power Apps and Power Automate. Service limits are set against normal usage patterns in both 5-minute and per 24-hour intervals, and most customers will not reach them.

API capacity is tracked based on consumption at an individual user level, and the daily limits cannot be pooled at any other level.

API limits are also applicable to application users, non-interactive users and administrative users in Dataverse.

More information is availablehere.

Trial Licenses

How long is the free trial period?

Free trials for Microsoft Power Apps last 30 days. For Power Automate, they are available for 90 days.

Is there a way to develop my Microsoft Power Apps and Power Automate skills for more than 90 days?

Yes, with the Power Apps Developer Plan you get a free environment for individual use with functionality including the Dataverse. In this environment you can explore and learn everything about Power Automate and Power Apps for free, but the Power Apps Developer Plan is not intended for production use.

Learn more.

How do I convert my trial environment to a production environment?

More information is available here.

Where can I find more information about trial environments?

For more information about trial environments in Power Apps read this topic.

Microsoft 365

What are Microsoft Power Apps and Power Automate use rights for Microsoft 365 applications?

Please refer to Licensing guide for Microsoft Power Apps and Power Automate use rights for Microsoft 365 applications.

Effective October 1, 2019, the SQL, Azure, and Dynamics 365 connectors listed below will be reclassified from Standard to Premium. Non-Microsoft connectors that had previously been classified as standard connectors will still be available to Microsoft 365 users. A standalone Power Apps or Power Automate plan license is required to access all Premium, on-premises and custom connectors.

Premium connectors list at October 2019 (will expand over time):

  • Azure Application Insights
  • Azure Automation
  • Azure Blob Storage
  • Azure Container
  • Azure Cosmos
  • Azure Data Factory
  • Azure Data Lake
  • Azure DevOps
  • Azure Event Grid
  • Azure Event Grid Publish
  • Azure File Storage
  • Azure IoT Central
  • Azure Kusto
  • Azure Log Analytics
  • Azure Log Analytics Data Collector
  • Azure Queues
  • Azure Resource Manager
  • Azure SQL
  • Azure Synapse Analytics
  • Azure Table Storage
  • Dynamics 365
  • Dynamics 365 Customer Insights
  • Dynamics 365 Finance & Operations
  • Dynamics 365 Sales Insights
  • Dynamics 365 Business Central
  • Dynamics 365 Business Central (on-premises)
  • Dynamics NAV
  • Event Hubs
  • Service Bus
  • SQL Server

Power Automate plan-based limits on trigger frequency and the number of runs allocated to a tenant per month are being removed.

Power Apps and Power Automate usage will be subject to service limits describedhere. Per user service limits provide capacity assurance for users and alleviate the risk of one user exhausting the tenant wide quota.

How does the change to Power Apps and Power Automate use rights for Microsoft 365 applications affect me if I purchased the subscriptions prior to Oct 1st 2019? Will my existing apps and Power Automate workflows continue to work?

Yes, existing apps and flows will continue to work. Customers who have been using Power Apps or Power Automate with Microsoft 365 using one or more of the connectors listed above will receive a transition period before the connector reclassification goes into effect. This transition period would be until October 1, 2020 or the expiration of their current Microsoft 365 subscription term, whichever is longer. During the transition period customers can continue to create additional apps and flows using these connectors.

In addition, apps and flows created prior to October 1, 2019 which are using these connectors will receive an extended transition period until October 1, 2024. During this time, these qualifying apps and flows will be exempt from the Premium connector licensing requirements for the reclassified connectors.

The extended transition period allows for using the connectors listed above but it does not allow these connectors to use gateways. Gateways were a premium capability before the transition and they continue to be a premium capability.

Although apps may be granted to use the Dynamics 365 connector for an extended transition period, the ability to use the connector does not provide Dataverse capacity. Dataverse capacity is a prerequisite for Power Apps and Power Automate workflows to use Dataverse.

How many apps I can run with Microsoft 365 plans?

There is no limit on the number of applications. Customers can continue to run standalone apps to extend and customize Microsoft 365 using standard connectors.

Dynamics 365

What are Microsoft Power Apps and Power Automate use rights for Dynamics 365 applications?

Refer to Licensing guide for Microsoft Power Apps and Power Automate use rights for Microsoft 365 applications.

Effective October 1st 2019, there are certain changes made to use rights which are listed below:

Power Apps use rights with Dynamics 365 licenses: Dynamics 365Enterpriselicenses will no longer include general purpose Power Apps capabilities. Dynamics 365 Enterprise users will continue to be able to run apps and portals that extend and customize the licensed Dynamics 365 application, as long as those apps and portals are located in the same environment as their licensed Dynamics 365 application. Custom apps or portals outside of the environment will require a standalone Power Apps license.

Power Automate use rights with Dynamics 365 licenses: Dynamics 365 licenses will no longer include general purpose Power Automate capabilities. Power Automate flows will need to map to licensed Dynamics 365 application context - Power Automate flows should trigger from OR connect to data sources within use rights of licensed Dynamics 365 application(s). Use of standalone flows will require a Power Automate license.

Can I connect to Microsoft Dynamics for finance and operations apps?

Yes, you can use the Dynamics 365 finance and operations apps connector to build canvas apps using this data.

(Video) Free Certification + Power Platform Licensing Explained

Power Automate

See Frequently asked questions about Power Automate licensing.

Dataverse

What Dataverse capacity is included with the Power Apps and Power Automate plans?

Every tenant with a Power Apps license gets default capacity. In addition, for each license there is additional capacity (pooled) added to the tenant.

Power Apps capacity LimitsPer license entitlement (Power Apps per app plan)Per license entitlement (Power Apps per user plan)
Dataverse Database Capacity+ 50 MB+ 250 MB
Dataverse Log Capacity+ 0+ 0
Dataverse File Capacity+ 400 MB+ 2 GB

Since flows, as well as certain Power Automate features like approvals, run inside of the Dataverse, every tenant with a Power Automate license gets default capacity. In addition, for each per-user or per-flow license there is additional capacity added to the tenant.

Power Automate capacity Limits+ Per user+ Per flow
Dataverse Database Capacity+ 50 MB+ 50 MB
Dataverse Log Capacity+ 0+ 0
Dataverse File Capacity+ 200 MB+ 200 MB

Dataverse for Teams

Here is a list of Microsoft Dataverse for Teams licensing FAQs; for more information about Dataverse for Teams, see About the Dataverse for Teams environment.

Are the existing Microsoft Power Platform use rights included with Microsoft 365 licenses changing?

To deliver a comprehensive low-code extensibility platform for Microsoft Teams, Microsoft Power Platform capabilities available as part of select Microsoft 365 subscriptions are expanding with the introduction of Dataverse for Teams.

Dataverse for Teams is a built-in flexible datastore that provides data storage and a one-click solution for (app/chatbot) deployment in Teams. With the addition of Dataverse for Teams:

  • Power Apps capabilities seeded in Microsoft 365 licenses are expanding to enable building and deploying custom apps natively within Teams. This includes using custom APIs built using Azure API Management.
  • Additionally, Power Virtual Agents capabilities are being introduced to Teams. Customers will now be able to build and deploy custom chatbots directly within Teams.

The existing Microsoft Power Platform functionality available for use in Microsoft 365 more broadly outside of Teams remains otherwise unchanged.

Is there any new capability coming with Dataverse for Teams to Power Automate rights included with Microsoft 365?

Yes. With Dataverse for Teams, users now can build flows using Power Automate portal and that operate in a Dataverse for Teams environment. Please note that a Dataverse for Teams environment needs to be created first by either authoring an app or chatbot.

Which Microsoft 365 subscriptions include Dataverse for Teams and Power Virtual Agents capabilities with Teams?

Dataverse for Teams and Power Virtual Agents for Teams capabilities will be available as part of select Microsoft 365 subscriptions with Microsoft Power Platform and Teams capabilities, excluding plans for EDU A1 and SUB SKUs. For more information, see the Licensing Guide.

How is Dataverse for Teams environment created?

Creation of Dataverse for Teams environments is not available from the Power Platform admin center. Creation of new Dataverse for Teams environments will only be possible from within Teams.

Can Dataverse for Teams be used outside of Teams?

Dataverse for Teams is designed to work in the Teams client across web, desktop and mobile. If you’d want to use Dataverse for Teams outside of Teams, you must upgrade your environment to Dataverse.

Is there a limit to Dataverse for Teams capacity? How many Dataverse for Teams environments can be created in a tenant?

Each Dataverse for Teams environment uniquely maps (1:1) to a Teams team and can store up to 1,000,000 records based on typical usage (enforced as 2GB relational database storage per Dataverse for Teams environment). For details on service limits, including the tenant-level capacity limits associated with Dataverse for Teams, see About the Dataverse for Teams environment.

Can we control who can create environments with Dataverse for Teams?

Teams governs who can create and join a Team. The environment is created for a team when an owner or member tries to create an application in it.

Can a Dataverse for Teams environment be deleted?

A Dataverse for Teams environment is deleted when the associated Team is deleted.

How does the capacity enforcement work for Dataverse for Teams environments?

When the environment capacity limits are reached (2GB per environment) new solutions (apps, chatbots, flows) can't be created or installed in that specific Dataverse for Teams environment.

When the tenant capacity service limits are reached (grows with the # of eligible Microsoft 365 USLs in the tenant as explained here:

  • New apps, chatbots, flows, or tables cannot be created or installed in any Dataverse for Teams environment.
  • New Dataverse for Teams environments cannot be created in the tenant

In both cases:

  • Users who want to create/install new apps, chatbots, flows, or tables in that environment will be notified that the capacity limit is reached, and they need to reduce storage usage or contact their admins.
  • Existing solutions in the environment will continue to work (CRUD allowed). The environments will be able to continue to grow beyond the 2GB limit. 
  • Existing solutions within the environment can be updated.
  • Certain options within each solution (Power Apps/Power Automate/Power Virtual Agents) will be hidden/grayed out.

Can customers with Power Apps, Power Automate, and Power Virtual Agents subscriptions use premium connectors with Dataverse for Teams?

Yes. Accessing premium connectors in a specific Dataverse for Teams environment requires users in that environment to be licensed accordingly.

Example: In a Dataverse for Teams environment, accessing premium connectors in the context of an app requires all users accessing the app to be licensed by either the Power Apps per app or per user plan depending on the customer scenario.

Can I use AI Builder with Dataverse for Teams?

No. Tables for AI Builder are not included in Dataverse for Teams.

Can I use UI Flows with Dataverse for Teams?

No. UI Flows are not supported in Dataverse for Teams.

Can I use custom connectors in Dataverse for Teams?

Custom connectors are not supported in Dataverse for Teams but support for Azure API Management (API-M) will be available later in Dataverse for Teams.

Can customers purchase more capacity for a Dataverse for Teams environment?

No. Dataverse for Teams provides support for approximately 1 million rows per team. Although existing apps and chatbots will continue to work when a Dataverse for Teams environment reaches the per environment limit (2GB), users who want to create a new app, flow, chatbot, or table in the environment will need to :

  1. Purchase Power Apps, Power Automate, and Power Virtual Agents subscriptions based on their needs and start building their new app, flow, or chatbot in an environment.
  2. Upgrade the existing Dataverse for Teams environment to Dataverse in the Power Platform admin center and, if needed, purchase Power Apps, Power Automate, or Power Virtual Agents subscriptions based on their needs.

Can customers package and export their solution (app/flow/chatbots) built in Dataverse for Teams, and then import that into an environment (assuming they have the corresponding license including access rights to Microsoft Dataverse)?

This capability is not available yet, but is included in our roadmap.

(Video) How to choose your Power Automate license

Other than adding capacity, what are the other reasons to upgrade a Dataverse for Teams environment?

Upgrading an environment from Dataverse for Teams to Dataverse will enable customers to take advantage of additional capacity, capabilities, such as:

  • Enterprise ALM, data types
  • Support for log and managed data lake
  • Rich access control, auditing
  • Governance and security

Note

Accessing an environment with Dataverse requires all users to have a corresponding standalone Microsoft Power Platform license for each service being utilized. For example, a user accessing an app running on Dataverse needs to be licensed by either the Power Apps per app or per user plan depending on the customer scenario.

No. A limited set of Dataverse capabilities were recently added to Microsoft 365 licenses to support service capabilities available (for example, Microsoft Project). A standalone Power Apps, Power Automate, or Power Virtual Agents plan is still needed to run apps/flows/bots with Dataverse. Review the Dataverse capabilities with Microsoft 365 licenses for more details on the feature.

Note

There is a service plan called Dataverse for Teams that is related to the Dataverse for Teams capabilities. This service plan is used by our platform for granting customer tenants Dataverse for Teams storage capacity and should not be deactivated.

Is geo migration supported for Dataverse for Teams environments?

Geo migration is not supported for Dataverse for Teams environments.

Add-ons

What add-ons are available to the Power Apps and Power Automate plans?

A list of add-ons applicable to all standalone Power Apps and Power Automate plans are listed below:

  • NewPower Apps Portals login capacity add-onandPortals page view capacity add-onfor external users of Power Apps Portals. External users are those outside of your organization who sign in with a variety of identities such as LinkedIn, Microsoft Account, other commercial login providers, or anonymously.

    • Power Apps Portals log in capacity add-ons (various volume tiers start from $200 per 100 logins per month)

    • Power Apps Portals page view capacity add-on (100,000 anonymous page views for $100 per month)

  • NewPower Apps and Power Automate capacity add-onincreases daily API request limits for Power Apps, Power Automate, and Dynamics 365 workloads for users that exceed their usage entitlement (10,000 daily API requests for $50 per month).

  • Dataverse Database Capacity (1GB) $40 per month

  • Dataverse File Capacity (1GB) $2 per month

  • Dataverse Log Capacity (1GB) $10 per month

Portals

Power Apps Portals can be provisioned without requiring a specific license. User access licensing is based on persona type and details are as below.

User typeModelSKU namesUnit capacityPrice/monthChannelComments
External user (authenticated)Per loginPower Apps Portals login capacity add-on100 logins$200AllA login provides the authenticated user with access to a single portal for up to 24 hours
Power Apps Portals login capacity add-on Tier 21000 logins$1000All
Power Apps Portals login capacity add-on Tier 35000 logins$3500CSP only
External user (anonymous)Per page viewPower Apps Portals page view capacity add-on100,000 page views$100All
Internal userVia licenseDynamics 365 (various)n/an/an/aCustom portal use rights are aligned with custom app use rights
Power Apps per app plan
Power Apps per user plan
  • Multiple logins during the 24-hour period count as one billable login

What exactly is considered a “login” as part of the Power Apps Portals add-on?

Think of a login as a “day pass” to a portal. Once logged in to a portal, subsequent logins (potentially from different devices) during the 24-hour period will not be billable.

Does a single login provide access to multiple Power Apps Portals during the 24-hour period?

Logins are specific to a single portal. So if you access multiple portals belonging to the same tenant, it will be counted as one login per portal.

What is the difference between Power Apps Portals and Dynamics 365 Portals in terms of licensing?

ParameterDynamics 365 PortalsNew Power Apps Portals
Provisioning a portal environmentPurchaseDynamics 365 Additional Portal SKU at $500 per monthProvisiona portal—no need to purchase portal addons to provision a portal
Qualifying base offersDynamics 365 licenses onlyCustomers can add on portal external login or page view capacity to Dynamics 365,Power Apps and Power Automate licenses
Internal use rightsDynamics 365 enterprise licenses, Dynamics 365 team member license.Internal users can access portals with aPower Apps per-app/per-user license. For a Dynamics license it is same as custom Power Apps use rights.
MonetizationPer portal environment Per page viewPer log inPer page view
Entitlement for Dynamics 365 customers1 portal environment for the first 10 full Dynamics 365 USLsNot applicable―Power Apps Portals environments can be provisioned

Can I purchase Power Apps Portals add-on licenses with my existing Power Apps P1 or P2 plans or do I have to upgrade to the new plans to benefit from the new portal capability?

Yes. You can purchase Power Apps Portals add-on capacity if you are an existing Power Apps Plan 1 or Plan 2 customer. You can also purchase this capacity if you are a Dynamics 365 customer.

Can you clarify the use rights to Portals for internal users?

Custom Power Apps Portals use rights: For internal users, use rights to a “custom” portal are aligned with their “custom” Power Apps use rights. For example:

  • A Dynamics 365 enterprise application license gets use rights to custom apps within the same environment as the Dynamics 365 application. As such, A Dynamics 365 enterprise application license gets use rights to custom Power Apps Portals within the same environment as the licensed Dynamics 365 enterprise application.

  • The Team Member license does not get access to custom portal as Team Member licenses do not allow access to a custom app.

    (Video) Power Platform Licensing

What is the minimum number of logins and page view that I need to assign to a specific portal?

Minimum login quantity to be assigned to a portal is 100 logins/month. Once you have assigned 100 logins, you can assign them in units of 1.

For example, if you have 3 portals and bought 4 login packs (400 logins), you can assign them in the following ways:

  • Portal 1: 120 (min 100)
  • Portal 2: 151 (min 100)
  • Portal 3: 129 (min 100)

Page views: Minimum 50,000 per portal. After that you can assign 1 at a minimum.

Do unused Power Apps Portals logins carry forward to the next month?

Portals are licensed at a monthly rate that is based on a customer’s anticipated login volume. Logins are not accumulated as individual assets that would carry forward month to month.

AI Builder

How is AI Builder licensed?

AI Builder is a capacity add-on to paid, standalone Power Apps, Power Automate, and Dynamics 365 licenses. Each $500 subscription includes 1 million AI Builder service credits applied at the tenant level. To use your AI Builder capacity, an administrator has to allocate AI Builder capacity to the environment where you want to use AI Builder.

  • More details about licensing can be found in the Microsoft Power Apps and Power Automate Licensing Guide.
  • Information about how to allocate capacity in the Power Platform admin center can be found here.

How is AI Builder capacity enforced?

The AI Builder capacity add-on is an annual subscription, and capacity is enforced on a monthly basis. Capacity should be purchased for the peak utilization monthly period.

Information about how to allocate AI Builder capacity to your environment is available here.

Can AI Builder capacity be added to the P1 and P2 plans for Power Apps and Power Automate that are being retired?

Yes. AI Builder capacity can be added to the P1 and P2 plans for Power Apps and Power Automate for customers who haven’t yet transitioned to the new Power Apps and Power Automate plans.

What is a "service credit" and how does it work?

AI Builder includes several model types, including custom and prebuilt – a full list is available here.

AI models consume service credits when they are trained, used in an app or flow, or scheduled to periodically run. The amount of capacity consumed varies based the AI model, as well as the size and complexity of the data set.

What can I do with the 5,000 AI credits included in the per user plan with attended RPA?

Each user license grants you 5000 credits, allowing you to assess the capabilities in AI Builder. For instance, you could use these credits to extract data from a few documents with form processing or perform hundreds of basic OCR extractions with text recognition.

Which AI models are available for free in public preview and which are in paid GA status?

The release status for AI Builder features is available here.

AI models available in public preview do not require paid AI Builder capacity. A full list of all models can be found here.

Is a trial available for AI Builder?

Users without an existing Power Apps or Power Automate license can access AI Builder trial capacity for 30 days by signing up for either a Power Apps or Power Automate trial. Existing Power Apps and Power Automate users can access AI Builder trial capacity for 30-days by signing into the respective service and accessing AI Builder in the left navigation pane.

Power Automate RPA add-on

How can I apply unattended RPA add-ons to my flows?

Follow these steps to apply unattended RPA add-ons for your flows.

  1. The tenant admin must purchase or get a trial version of the unattended RPA add-on capacity for the tenant. The tenant admin can do this from the Microsoft 365 admin portal. Just search the purchase services page for the add-on.

    Power Apps and Power Automate licensing FAQs - Power Platform (1)

  2. The environment admin must assign the available (paid or trial) unattended add-on capacities to a specific environment.

    Power Apps and Power Automate licensing FAQs - Power Platform (2)

  3. Makers can now run unattended desktop flows within the environment that has the unattended capacity.

Note

The unattended add-on is environment-specific. So, if you have multiple environments that need to run unattended RPA, you need to assign add-on capacity to each of them.Also if you need to run multiple unattended desktop flows in parallel in a single environment, you need to assign the right number of unattended add-ons to the environment to support the flow runs.

FAQs

Do you need a license for Power Automate? ›

A standalone Power Apps or Power Automate plan license is required to access all Premium, on-premises and custom connectors.

Can I use PowerApps without license? ›

To clarify, this means, we will not get access to PowerApps without a license. Every user of a PowerApp needs a license (whether he just want to use an app or if he wants to create a new app). So, the minimum license plan a user needs is "PowerApps for Office 365 and Dynamics 365".

How do you check Power Automate licensing? ›

If you are the administrator then you can check all the plan details (active plan and current plan etc) in the Office admin center for the users. You should be able to get details of all the user licenses active on this URL: https://admin.flow.microsoft.com/tenant/userLicenses.

What is Power Automate free license? ›

What is the Power Automate free license? The Power Automate Free license is used only for tracking purposes. Enabling or disabling it has no effect on a user's ability to create flows. If you disable the Power Automate Free license, it becomes enabled again when a user logs in.

How do I assign an app to a power app license? ›

  1. Step one: Purchase per app plans. You can purchase per app plans from your sales channel or in the Microsoft 365 admin center. ...
  2. Step two: Allocate per app plans. After purchase, you allocate per app plans to environments. ...
  3. Step three: Set up apps to use per app plans. ...
  4. Step four: Share the app.
24 Aug 2022

How many users can Power Apps handle? ›

Hello! When deploying your app to a large number of user, one has to keep in mind the connectors are throttled. PowerApps currently support 600 requests per minute per user and up to 30 concurrent calls per user.

Can I share my Power Apps with external users? ›

Share The Power Apps App With A Group Of External Users

Go to make.powerapps.com, click on the three dots our app and select Share. Type in the name of our Security Group External Safety Consultants then click Save. This will share the app with every member of the group.

How is Power Apps licensed? ›

Power Apps nested license is included when you purchase Microsoft 365 (Office 365) and Dynamics 365. You can use these features at no added cost, if your scenario only involves services like SharePoint, OneDrive or Dynamics 365.

How do you assign Power Automate to a flow plan license? ›

How to assign power automate per flow plan to your flow
  1. Under Add-ons you will see all the flow licenses you purchased and will get the option to assign to one of your CDS environments.
  2. Select the environment you will be running your flows in, assign the number of flows and click on Save. ...
  3. With flow capacity assigned:
6 Aug 2020

What is the difference between Power Automate and power apps? ›

What Are Power Apps & Power Automate? Microsoft Power Apps is primarily an interface design tool for forms, while Microsoft Power Automate is a workflow and process automation tool. They're individual products but can be combined.

How do you assign Power Automate unattended RPA license? ›

Assign unattended RPA add-on capacity to an environment

Select Action items > Admin center in the Power Platform admin center. Select Resources > Capacity > Manage. Select the environment to which you want to assign the unattended RPA licenses, assign the capacity, and then select Save.

What is the difference between Microsoft Flow and Power Automate? ›

Microsoft Flow and Power Automate are two distinct products from Microsoft, yet much of the information online about these two is almost the same. The truth is these are the same products and Microsoft has just updated Flow by adding some new features and rebranded it as Microsoft Power Automate.

What is Power Automate premium license? ›

Per user with attended RPA license plan

Users who have been assigned this license may build and consume flows that make use of premium features, and they may automate legacy applications through robotic process automation (RPA) and AI. The cost of this license is $40 USD per month per user.

Do you pay for Power Automate? ›

Any individual can try out the paid features of Power Automate for 90 days, and incur no costs. However, you can fully manage the assignment of the perpetual paid licenses inside of your organization through the Office 365 admin portal.

Can I use Power Automate desktop for free? ›

Access Power Automate on your desktop

If you are a Windows 10/11 user, you have access to personal desktop flows in Power Automate for desktop for free.

What is Microsoft Power automate Free Microsoft Power automate free? ›

Microsoft Power Automate (formerly Microsoft Flow) is a cloud-native, low-code automation platform that brings together UI- and API-based automation with AI. Enterprises can use Power Automate to automate workflows and business processes to enhance operational efficiencies.

Does Power Automate work offline? ›

So far did not manage to get it running offline, MUST have internet connection in order for Power Automate Desktop to work.

What is a Power Apps plan 2 license? ›

PowerApps Plan 2

Enterprise-grade administration of the environments with user policies. Run Model Driven Apps. Use and create entities in Common data services for Apps that include real-time and add-ins workflows.

What is included in Power Apps for Office 365? ›

Power Apps/Power Automate for Microsoft 365
FunctionalitiesPower Apps for Microsoft 365
Create, run and share appsYes
Run canvas apps in context of Microsoft 365Yes
Connect to Microsoft 365 dataYes
Connect to cloud services using standard connectorsYes
5 more rows
24 Aug 2022

What is Power Apps per user plan? ›

PowerApps Per User Plan

Allows an unlimited number of apps, licensed per user per month. Enabled rights to use the Dataverse CDS as a data source with larger capacity. Cost is $20/user/month.

What are the limitations of power automate? ›

Power Automate allows only 250 actions in a single workflow. Power Automate supports only sequential workflows. You can only save workflow instances for 30 days which might not be adequate for business-critical processes.

Does PowerApps work offline? ›

Summary of Offline support

PowerApps offers built support for offline namely using LoadData(), SaveData() and Connection. Connected. Although, this function is there to help it's still largely up to the developer to wire the application up which will include building a UI that can work in both Offline and Online.

Can multiple people edit a PowerApp? ›

Currently, within PowerApps, it only allows single one person to edit same app once time. If the multiple users edit same app at the same time, the rest of users would face Conflict error.

Can anyone access Power Apps? ›

With Power Apps portals, organizations can create websites that can be shared with users external to their organization either anonymously or through the sign-in provider of their choice, such as LinkedIn, Microsoft account, or other commercial sign-in provider.

Can Power Apps be public? ›

Today I am excited to announce that the public preview for PowerApps Portals is now open for everyone. Now all PowerApps makers can create powerful low-code and responsive portals which allow users external to their organizations to interact with data stored in Common Data Service.

How do you distribute Power Apps? ›

Secondly, you could distribute PowerApps by sharing apps. After you buid your app, click "share", choose users. Please note that you could only share apps to the users that are in the same group.

What is Microsoft Power automate used for? ›

Power Automate is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more.

Does Microsoft 365 include Power Automate? ›

1) Included – Office 365 – using Power Automate within the context of Office 365 is included in the service at no additional charge.

Does E5 license include premium connectors? ›

Power Apps Power Automate and Power Virtual Agents Licensing Guide - Oct 2020 (if you don't have it, you can download it from here ). So, if there isn't another deal with your company, the general rule says that with Office365 E5 licence you cannot access the premium connectors.

Which account do you need to start using Power Platform? ›

If you want to use Power Platform functionality with your personal Office 365 account, I afraid that there is no way to achieve your needs currently. Currently, if you want to sign up PowerApps, Microsoft Flow or Power BI, you must own a Work or School account.

How do you share a Power Automate flow? ›

  1. Sign in to Power Automate, and then select My flows.
  2. Select the flow that you want to share, select More commands. , and then select Share.
  3. Enter the name, email address, or group name for the person or group that you want to add as an owner. The user or group you've selected becomes an owner of the flow.
3 days ago

What is the relationship between Power Apps and Power Automate? ›

Microsoft Power Apps is an interface configuration device for structures. Microsoft Power Automate is a work process that helps to carry out process-related tasks.

Is Power Automate a part of Power Apps? ›

Power Apps and Power Automate (formerly called Flow) are part of the Microsoft Power Platform along with Power BI, and are being promoted by Microsoft as the new tools for the citizen developer.

How do I use Power Apps with Power Automate? ›

Create the Power Automate Flow

On the Create your flow screen, from the list of instant templates, select Click a button in Power Apps to send an email. Enter a name for the flow as "Flow triggered by Power Apps", and select Power Apps as the trigger. Select Edit in advanced mode and then select, Continue.

What is power automate unattended RPA? ›

The Power Automate unattended RPA add-on extends desktop-based automation by enabling a bot to run autonomously (independent of a user). Unattended bots can be deployed on a local or remote desktop, or in a virtualized environment.

How many types of flows are there in Power Automate? ›

In Power Automate we have three types of flows we can use to accomplish our automations. We're going to talk about all three of those as well as discuss the difference between Team flows and My flows. The three flows we will describe are cloud flows, business process or guided flows, and desktop or RPA flows.

What are the three types of flows you can create with Power Automate? ›

You can create cloud flows, desktop flows, or business process flows. Check out this video about the different types of flows.

What is difference between trigger and action in Power Automate? ›

A trigger is the thing (event) that happens that starts the process. That's what you're asking the workflow to look out for. For example, when someone loads a file in a specific location. Actions are the things you want the workflow to do once the trigger takes place.

Can I use Power Apps without license? ›

Power Apps pay-as-you-go plan which allows individual users to run applications (1 app or 1 portal) without any licenses via Azure subscription. You only pay for the number of users who used the app in a month. See Preview: Pay-as-you-go plan.

Do I need a license for Power Automate? ›

All the users who have the credentials for the service account and the service account need a Power Apps/Dynamics 365 license. If they don't have a Power Apps/Dynamics 365 license, all the users and the service account need Power Automate user licenses.

Does Power Automate require coding? ›

What skills do you need to have? Anyone from a basic business user to an IT professional can create automated processes using Power Automate's no-code/low-code platform.

How do I know if I have power automated license? ›

THANKS! If you are the administrator then you can check all the plan details (active plan and current plan etc) in the Office admin center for the users. You should be able to get details of all the user licenses active on this URL: https://admin.flow.microsoft.com/tenant/userLicenses.

Are PowerApps free? ›

Both Power Apps Plan Trial and Power Apps Developer Plan are free, but are created for different purposes: Power Apps Plan Trial gives you the Power Apps per user plan for 30 days. This duration is meant for trying out production Power Apps applications. Once your trial expires, you can purchase a plan.

Is PowerApps free with Office 365? ›

PowerApps has four major ways to license the functionality:

1) Included – Office 365 – using PowerApps within the context of Office 365 is included in the service at no additional charge. Qualifying licenses for PowerApps include Business Premium, Business Essentials, F1 Plan, and the E1-E5 Enterprise Plans.

Is Power Automate flow free? ›

Most individuals who have an Office 365 subscription can start with Power Automate for free without the need to purchase the $15/mo license. Here's why it's a pretty good deal: Use up to 2K API requests on a daily basis which, when compared to the measly 100 runs a month you get with Zapier, is a tremendous amount.

Is Microsoft Power automate free with Office 365? ›

1) Included – Office 365 – using Power Automate within the context of Office 365 is included in the service at no additional charge.

Is Power Automate included in E3? ›

Office 365 E3 contains what Microsoft refers to as a "seeded" license for Power Apps and Power Automate.

Is MS flow free? ›

Flow Free: The free plan lets you create unlimited flows, but you only get 750 runs per month and checks happen every 15 minutes. Flow Plan 1: This plan runs $5 per month. You get 4500 runs per month and checks happen every three minutes.

Does Power Automate work offline? ›

So far did not manage to get it running offline, MUST have internet connection in order for Power Automate Desktop to work.

What is the difference between PowerApps and Power Automate? ›

What Are Power Apps & Power Automate? Microsoft Power Apps is primarily an interface design tool for forms, while Microsoft Power Automate is a workflow and process automation tool. They're individual products but can be combined.

How do you assign Power Automate per user plan? ›

Assign per user licenses to user

Sign in to the Microsoft 365 admin center, select Users > Active users. Select the user to whom you'll assign the license. Select Licenses and apps. Select the checkbox for the license you want to assign to the user, and then save your changes.

What is the difference between Microsoft Flow and Power Automate? ›

Microsoft Flow and Power Automate are two distinct products from Microsoft, yet much of the information online about these two is almost the same. The truth is these are the same products and Microsoft has just updated Flow by adding some new features and rebranded it as Microsoft Power Automate.

Is Power Automate easy to learn? ›

It is an easy to use drag-and-drop tool with hundreds of templates and pre-built connectors and does not entail any coding knowledge. You will dive further into the Power Automate interface to learn to create triggers and actions along with using the dynamic content.

What is Power Automate premium license? ›

Per user with attended RPA license plan

Users who have been assigned this license may build and consume flows that make use of premium features, and they may automate legacy applications through robotic process automation (RPA) and AI. The cost of this license is $40 USD per month per user.

Is Power Automate in the cloud? ›

Power Automate is a cloud-based service that makes it practical and simple for line-of-business users to build workflows that automate time-consuming business tasks and processes across applications and services.

How can I use Power Automate for free? ›

Free plan. If you sign in with work or school email address, you get all Power Automate capabilities included in Office 365. But if you have a non-business user account (such as an account that ends with @outlook.com or @gmail.com), you can still use Power Automate with the free plan.

How do I check my Power Apps license? ›

Check app license designation from app settings
  1. Sign in to Power Apps.
  2. Select Apps from left side.
  3. Select an app from the list of app. You can use the Settings option from top or, use the More Commands (...) and then Settings from the drop-down menu:
  4. Select Settings to see the license designation information:
23 Feb 2022

How many times can a Power Automate flow run? ›

In terms of the number of trigger concurrent executions you can have unlimited flow runs at the same time or in parallel when the concurrency control is off, otherwise it would have the default value of 25 as per documentation below.

Is Power Automate a RPA? ›

Power Automate provides both digital process automation and RPA, to bridge what you can automate between modern, API-based services and the websites and desktop applications for which you don't have an API-based connector.

What is Microsoft Power automate used for? ›

Power Automate is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more.

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